Sponsorship Request Instructions
  • Please submit required documents at least four months before the program start date to allow the Exchange Visitor ample time to request a visa and enter the U.S.
  • When a complete request has been received, the Office of International Services (OIS) will produce a form called the DS-2019. Please allow up to 14 business days for OIS to complete processing of the DS-2019.
  • The J-1 Exchange Visitor may enter the U.S. no sooner than 30 days prior to the start date on the DS-2019. The Exchange Visitor must also check in with OIS within two weeks of his or her DS-2019 start date. Notify OIS immediately if the Exchange Visitor will experience delays.
  • The J-1 Exchange Visitor must have proof of required insurance coverage upon arrival in the U.S. Failure to comply with these regulations will result in immediate termination of the J-1 Exchange Visitor’s program and loss of legal status.
  • J-1 Exchange Visitors may NOT be used for tenured or tenure-track positions.
  • J-1 Exchange Visitors cannot be sponsored for permanent residency.
  • When using the Research Scholar or Professor Exchange Visitor categories, there are some restrictions on repeat participation for the Exchange Visitor. If repeat participation is desired or if the Exchange Visitor recently participated in a program at another institution, please consult OIS before submitting this request.
  • Exchange Visitors can only perform those activities for which they requested entry into the U.S. Any activity performed by the Exchange Visitor, including academic/professional engagements, lectures, seminars, or consultants, that falls outside the very specific parameters of the program must be approved by OIS and the sponsoring department in advance. Occasional participation in activities incidental to the program may be permitted, upon approval by OIS.
  • Please inform OIS immediately of any changes to the program, including funding or Exchange Visitor departure.
  • The University assumes responsibility of some magnitude in undertaking visa sponsorship for an Intern in the J visa category. OIS depends on the department’s ability to provide complete and accurate information about the Exchange Visitor and his/her funding. OIS, in turn, is responsible for guaranteeing this information to the U.S. government. Note that false certification may subject the University to criminal prosecution under 18 U.S.C. § 1001.


*Please keep a copy of these forms within your department.